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Warning Text %XTableStyleMedium2PivotStyleLight16` Salary Reallocation FormW Instructions#gSalary Reallocation Example Fringe RatesW.CUsersViriDownloadsCost Transfer Form.xlsCOST TRANSFER FORM INSTRUCTIONSYZ H5@Y WCImrsdis1FINANCEFY 21Monthly Financials11 - AprilFringe Benefits APR 5-7-21.xlsx Entry - Apr Entry - mar Pivot Apr Pivot Mar APR FGITRND MAR FGITRNDNOTESACCOUNT RATES 2021ACCOUNT RATES 2020ACCOUNT RATES 2019Y Z8޷@Faculty Salaries Pool@T㥛 ?Z-@ Professors@T㥛 ?Z7@Associate Professors@T㥛 ?Z7@Assistant Professors@T㥛 ?Z3@Research Faculty@T㥛 ?ZV@3Senior Research Associate/Post Doctorate Assistance@T㥛 ?Z5@Research Associate@T㥛 ?Z?@Research Associate Part-Time@ʡE?Z5 @Adjunct Professors@ʡE?Z. @ Honorariums@ʡE?Z< @Non Tenured Track Faculty@T㥛 ?Z> @Faculty Terminal Sabbatical@T㥛 ?Z? @Annual Increase Pool Faculty@T㥛 ?Z3@Part-Time Summer@ʡE?Z5@Faculty Cost Share@T㥛 ?Z:=@Administrative Salaries@K7?Z5B@Executive Salaries@K7?Z?G@Professional Exempt Salaries@K7?ZEL@"Administrative Non Exempt Salaries@K7?Z4Q@Engineer Salaries@K7?Z7V@Maintenance Salaries@K7?Z5W@Custodial Salaries@K7?ZF[@#Annual Increase Pool Administrative@K7?Z0\@ Overtime Pool@ʡE?Z6`@Biweekly Conversion@K7?ZFb@#Prof Staffing Chargeback-Non Payrol@K7?Z8@Student Salaries Pool@Z4@Resident Advisors@Z;@Student Salaries Non CWS@ZA@Student Chargeback Non Payroll@Z7@Student Salaries CWS@ZB @Research Assistants Salary Pool@Z6!@Research Assistants@Z6"@Teaching Assistants@Z9#@Non Working Felowships@Z<$@Post Doctorate Assistants@Z<%@Graduate College Stipends@Z>&@Part Time Other Salary Pool@ʡE?Z9'@Part time Professional@ʡE?Z;(@Part time Administrative@ʡE?Z2)@Other Part-Time@ʡE?ZF*ĸ@#Student Stipend Participant Support@, _3<Advance<Advance<Advance<Cioy6a<Cioy6a<Cioy6a<! CLEARCHECKS<! CLEARCHECKS<! CLEARCHECKS<Copy1<Copy1<Copy1<Copy1A<Copy1A<Copy1A<Copy2<Copy2<Copy2<Copy2A<Copy2A<Copy2A<Copy3<Copy3<Copy3<Copy4<Copy4<Copy4<Copy4a<Copy4a<Copy4a<Copy5<Copy5<Copy5<Copy5a<Copy5a<Copy5a<Copy6<Copy6<Copy6<Copy6a<Copy6a<Copy6a<Copy7<Copy7<Copy7<Copy8<Copy8<Copy8<Copy8a<Copy8a<Copy8a<date:Dates<Dates<Dates<Default1<Default1<Default1<Default2<Default2<Default2<DEFAULT3<DEFAULT3<DEFAULT3<Expense1<Expense1<Expense1<Expense2<Expense2<Expense2<Home2<Home2:JCUID<JCUID<JCUID<Name<Name<Name<  ;-  ;  ;L  ;LPurpose<Purpose<Purpose<SSN<SSN<SSN<5fffP0%!@h0  ,(V 23 A@@   aName: Banner ID:Title:FOAP% Change Approvals:Amount*% %Page (3)&Grant and Contract Accounting Approval3___________________________________________________t Requestor s signature (budget manager for non-grants or principal Investigator / cognizant administrator for grants)F______________________________________________________________________NameTitle Phone NumberDate(please print)da. Why were these expenses originally charged to the FOAP from which they are now being transferred?Requestor Name (Please print):PI Name (Please print):Requestor Email and Extension:CURRENT DISTRIBUTION Position #:Through Monthly (MN)Bi-weekly (BW)%REQUEST FOR SALARY REALLOCATION FORM Monthly/Bi-weeklyCalendar Year(s) (CY):Payroll ID (select one):$Pay Period Number(s) to be adjusted:PI Approval Signature & Date:Requestor Signature & Date:* Required InformationDate Requested: Department:EMPLOYEE INFORMATION 0Total Amount to be reallocated per Pay Period : ./7Note: if the percentage of salary distribution changes from pay period to pay period, a separate salary reallocation form will need to be submitted for each pay period correction. If salary disctribution is the same for multiple pay periods, one form can be submitted referencing the pay periods to be adjusted.381XXX21XXXXXX371XXX CORRECTED DISTRIBUTIONTotal Per Pay Period:%SALARY REALLOCATION FORM INSTRUCTIONSTotal Number of Pay Periods:3Total Amount to be Reallocated:b. Why should these charges be transferred to the proposed grant or non-restricted FOAP? Describe the benefit to the receiving FOAP (i.e., technical, scientific, etc. purpose of the charge). If transferring to more than one FOAP, explain the allocation methodology (i.e., how were the percentages determined?). What action has been taken to eliminate the future need for cost transfers of this type? jAPPROVALS - Ensure that approval signature has been obtained prior to submitting to GCA for processing.  ; a. Name-Individual s name whose salary is being reallocatedEMPLOYEE INFORMATION - Employee information is the information associated to the individual whose salary the requestor is reallocating.NOTE: Journal Entries generated for the sole purpose of transferring expense from one FOAP to another to alleviate underspending or overspending are not permissible.SALARY REALLOCATION - This type of entry should be used to correct or adjust a general ledger transaction that has already been recorded. It can be used to move a specific salary expense transaction from one Fund/Org/Account/Program (FOAP) to another.NOTE  The Total Per Pay Period amount in the Current Distribution section must match the Total Per Pay Period amount in the Corrected Distribution section. ,a. Payroll Personnel Authorization (PA) formRJUSTIFICATION - This area should be used to provide a detailed justification for the salary reallocation entry as explained in the justification section of the form. This is not an optional field. In addition, all salary reallocation requests require proper documentation. Examples of salary reallocation supporting documentation include:Nb. Financial reports/Banner print screens showing original transaction postingtc. Description of cost allocation methodology, if the cost of an expenditure is being split between different FOAPs "d. Notes/memos and other documentsX# of Pay Periods=Total Grant ImpactNotesA* Illinois Tech's fiscal year runs from June 1st through May 31stACCOUNT ACCOUNT_DESC ACCOUNT_LEVEL FY 2025 Rate FY 2024 Rate FY 2023 Rate FY 2022 Rate FY 2021 Rate FY 2020 Rate FY 2019 RateFaculty Salaries Pool ProfessorsAssociate ProfessorsAssistant ProfessorsResearch Faculty3Senior Research Associate/Post Doctorate AssistanceResearch AssociateResearch Associate Part-TimeAdjunct Professors HonorariumsNon Tenured Track FacultyFaculty Terminal SabbaticalAnnual Increase Pool FacultyPart-Time SummerFaculty Cost ShareAdministrative SalariesExecutive SalariesProfessional Exempt Salaries"Administrative Non Exempt SalariesEngineer SalariesMaintenance SalariesCustodial Salaries#Annual Increase Pool Administrative Overtime PoolBiweekly Conversion#Prof Staffing Chargeback-Non PayrolStudent Salaries PoolResident AdvisorsStudent Salaries Non CWSStudent Chargeback Non PayrollStudent Salaries CWSResearch Assistants Salary PoolResearch AssistantsTeaching AssistantsNon Working FelowshipsPost Doctorate AssistantsGraduate College StipendsPart Time Other Salary PoolPart time ProfessionalPart time AdministrativeOther Part-Time#Student Stipend Participant SupportStudent Salaries FWS Credit (name) (BX) (name) (MX)FUNDTotal DecreaseVc. As outlined in the Cost Transfers/Reallocations Policy, requests should be prepared and submitted as soon as the need for a transfer is identified, but no later than 90 days after the original posting is made and/or within 30 days of the project end date, whichever comes first. Certain exceptions may apply and are at the discretion and subject to approval by the Grant and Contract Accounting office. If this cost transfer is being requested 90 calendar days after the end of the month following the accounting period of the original transaction, explain the delay in processing this request. "* JUSTIFICATION: Provide salary reallocation justification in the space below (attach additional sheets as needed). Please note this is not an optional field. Cost transfer requirements are outlined in a number of federal regulations. As like costs must be given consistent treatment in like circumstances, through the application of generally accepted accounting principles (GAAP), the University has applied the below justification requirement to all sponsored projects, regardless of funding source. #!t$%Od. Total financial impact with fringe benefits and indirect costs (Grants Only)A(Total IncreaseXXXXXXFb. Title-job title of the individual whose salary is being reallocated 4 c. Banner ID-associated  A number (i.e., A12345678) CURRENT DISTRIBUTION - In the current distribution section, list the employee's100% distribution by FOAP and Amount. Please note that the Percentage (%) will calculate automatically.Use the Monthly Labor Distribution reports that the Finance Department issues to Budget Managers and/or Department Administrators in your area as part of your support. This report provides the individual's 100% salary breakdown by fiscal year and pay period.CORRECTED DISTRIBUTION - In the corrected distribution section, list out the individual's updated 100% salary distribution by FOAP and Amount, in accordance with the changes you are processing. Please note that the Percentage (%) will calculate automatically.Example, John Q.DirectorFinance A123487652024aThe salary distribution amount and percentage was originally provided by the department Director.Upon review, the Director confirmed that the original instructions were incorrect and that the salary reallocation needs to be adjusted. Due to a staffing shortage, this salary reallocation request falls outside of the 90-day period. The department is actively working on identifying additional Sally Q. Administratorsqadmin@iit.eduJames D. Director 312-567-0000 Susie Grant x 123456-00-1.Benefit Rate (Enter 1 if no benefits apply)&1.IDC Rate (Enter 1 if no IDC applies)* JUSTIFICATION: Provide salary reallocation just<ification in the space below (attach additional sheets as needed). Please note this is not an optional field. Cost transfer requirements are outlined in a number of federal regulations. As like costs must be given consistent treatment in like circumstances, through the application of generally accepted accounting principles (GAAP), the University has applied the below justification requirement to all sponsored projects, regardless of funding source. ,'t-.Vc. As outlined in the Cost Transfers/Reallocations Policy, requests should be prepared and submitted as soon as the need for a transfer is identified, but no later than 90 days after the original posting is made and/or within 30 days of the project end date, whichever comes first. Certain exceptions may apply and are at the discretion and subject to approval by the Grant and Contract Accounting office. If this cost transfer is being requested 90 calendar days after the end of the month following the accounting period of the original transaction, explain the delay in processing this request. 00Total Amount to be reallocated per Pay Period : /t Requestor s signature (budget manager for non-grants or principal Investigator / cognizant administrator for grants)1Salary impact (corrected amount - current amount)3XXXXX2d. Postion #-located on the NHIDIST payroll report +e. Department to which employee is assignedf. Calendar Year(s)+g. Payroll ID: Monthly, Bi-Weekly, MX or BXh. Pay Period Number(s) to be adjusted-use the Payroll calendar located at http://www.iit.edu/payroll/payroll_calendars.shtml to identify the pay period(s) to be reallocated&*i. Amount to be Reallocated Per Pay Periodj. 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