Policy No. C. 2.00
Date of Issue 7/2/2014
Revised 8/26/2024
As provided herein, it is the policy of the university to provide tuition benefits for full-time members of the faculty and staff and part-time staff. The student (i.e. the eligible employee, retiree, or dependent) must complete an application for admission and be admitted to the university before a tuition waiver is granted. Tuition benefits are available at the beginning of the next semester/quarter after hire.
2.01 | Eligibility
Full tuition remission is granted to a maximum of nine credit hours in Fall and Spring semesters, and six credit hours in Summer semester for both undergraduate and graduate study. On the quarter system, tuition remission is granted to a maximum of seven credit hours each quarter. | ||||||
2.02 | Dependents For purposes of this benefit, a 鈥渄ependent鈥 is defined as a spouse, child under the age of 23 or eligible domestic or civil union partner of a full-time or benefits-eligible part-time employee. The student may enroll in either a full-time or part-time program. Dependents of full-time employees are eligible for a full tuition waiver for undergraduate study and a 50% waiver for graduate study. Dependents of benefits-eligible part-time employees will receive a pro-rated share of the tuition remission benefit according the schedule described in the Eligibility section above. | ||||||
2.03 | Guidelines It is expected that an employee will register for evening classes as a part-time student, but he/she may take day classes if authorized by his/her department head, dean or director, and, if applicable, the appropriate Vice President. Time taken off during regular work hours for such classes may be rescheduled to meet department needs. In order to be considered for approval, online Tuition Remission forms must be submitted no later than one week after the add/drop date indicated on the University Registrar鈥檚 calendar each semester. However, if late registration is granted, forms will be accepted until week after the late registration is approved. Tuition Remission forms submitted after these deadlines may be denied, therefore leaving the student responsible for all applicable tuition charges. The employee or his/her dependent is given the same consideration and held to the same expectations which apply to other university students regarding qualifications for admission to a degree program, prerequisites for registration in a specific course, and requirements for a degree. Enrollment is restricted to courses formally offered by an academic unit with a fixed number of class and credit hours for lecture or lab and variable or fixed credit hour courses for special projects or research and thesis. A tuition remission eligible participant may not register for a graduate course which is filled and where such registration would exclude from the course a tuition-paying student. If an employee receiving tuition benefits leaves employment for any reason at or before the midpoint of the term, the tuition benefit is canceled and the individual is billed by the Student Accounting Office for the full amount at the then-current, non-discounted rate applicable to the courses being taken. If an employee receiving tuition benefits leaves employment for any reason after the midpoint of the term, the tuition benefit remains in place through the end of the term. If a spouse or eligible domestic or civil union partner of a faculty member is receiving tuition benefits at the time such faculty or staff member retires or dies, the benefits will be provided until the spouse or eligible domestic or civil union partner graduates from the academic program in which he/she is enrolled at the time of the retirement or death. If a minor dependent is receiving tuition benefits at the time such faculty or staff member retires or dies, the benefits will be provided until the minor dependent鈥檚 graduation or 23rd birthday, whichever occurs first. |