Group Printing Accounts
Illinois Institute of Technology (IIT) faculty and staff members may request group printing accounts for research, administrative, and student organizations activities. A group printing account includes a shared login for computers in Office of Technology Services (OTS) labs and shared access to group printing funds. The account activity and fund balance can be monitored through the groups’ account. Policies and procedures related to the group printing service are owned and managed by OTS.
Student members of the IIT community may not request printing groups personally, but faculty or staff members may request a group printing account on behalf of research or academic-related student groups. Student organizations must request a group printing account through Campus Life, as one is not automatically created for each student organization. Faculty or staff members may also request a group printing account for University research and administrative activities. The sponsoring faculty or staff member is responsible for deposits to and management of group funds, distribution of login credentials within the group and password changes as necessary. Under no circumstances will OTS be responsible for refunding printing balances that have been depleted by unauthorized usage.
Funds placed into group printing accounts are only valid for the current university fiscal year, which runs from June 1 through May 31 of each year. On June 1, any remaining funds left in the account are deleted and must be reloaded through a new journal voucher.
Group printing account activities shall be regulated by the conduct standards outlined in IIT's Student Handbook, the Faculty Handbook, the and all other university policies.
Procedures
Authorized faculty and staff members may request the formation of a group printing account by contracting the . The faculty or staff requestor must include their iit.edu email address, which will be the primary means of communication between the OTS Support Desk and the group.
Printing system administrators shall review the requests a minimum of once per business day and will either approve or deny each request in the approval queue. All legitimate group requests will be approved within three business days.
Reasons for Denial Include but are Not Limited To
- Group requested by a student, instead of a faculty or staff member
- Group requested by a faculty member on behalf of a nonacademic student organization which is not registered with the Office of Student Affairs
- Group requested by a faculty, staff or alumni for a stated purpose that violates any of IIT's policies on the use of computer resources
If a group request is denied, an explanation shall be included with the denial, which the requestor will receive via email.
Once a group has been approved, the sponsoring faculty or staff member will receive an email to their iit.edu email account, with the login credentials for the account. OTS will generate an account username with the format of "xxxx_group". The sponsoring faculty or staff member will be responsible for logging into the group myIIT account, changing the password and sharing the group account username and password with the other group members.
Technical support questions should be directed to the OTS Support Desk.
If the printing group owner has left IIT's employment, an eligible faculty or staff member must request in writing to become owner of the group within 30 business days or the printing account will be terminated. Approval of new ownership for an existing group shall follow the same guidelines and timetable as the creation of new printing groups.